At State Headquarter the Govt. Residential Accommodation of General Pool is under the control of the Director of Estates being the head of the Department and the Allotment of Govt. Residential Accommodation of General Pool are being made under Provisions of H.P. Allotment of Govt. Residences (General Pool) Rules,1994.The Director of Estates invite applications for allotment of Govt. accommodation from the desirous officers/officials of eligible office, prepare the priority list/waiting list of each type of houses on the basis of the receipt of such applications and also update it quarterly , made available the vacancy position of each houses to the Govt. for the approval of allotments, issue of Allotment orders regarding allotment Govt. Residential accommodation to the Officer’s/Officials including Ministers and Chairperson etc , keep track on their occupation and vacation , issue of monthly rent demand for recovery of licence fee and issue of final No demand certificate after retirement/ vacation of Govt. accommodation etc.
In addition to this a regular process to issue monthly Rent Demand to the Drawing & Disbursing Officer’s of the concerned allottees for effecting the recovery of licence fee from their pay bills, posting of such recovery in the individual accounts of each allottee, correspondence with the PWD for occupation/ vacation report of accommodation, assessment of rent ,measurement of plinth area of house, complaints of repairs and also keep watch on unauthorized occupation, subletting of accommodation and such other complaints etc. The cases of unauthorized occupation and recovery of outstanding licence fee are being dealt by initiating eviction proceedings and recovery proceedings under the provisions of Himachal Pradesh Public Premises and Land (Eviction and Rent Recovery) Act, 1971.